It's Your Right to Know



Public Access to Local Authority
Financial Information


Relating to

POLICE AUTHORITIES IN ENGLAND


Taxpayers and local electors are entitled to examine, make notes and/or take copies of the following financial documents, held by local councils and police authorities, at various times of the year. While the Govt is proposing to abolish police authorities, public rights to inspect accounts are currently unaffected.

The following files are available during:


June 2012
Unfortunately a red cross indicates that the documents or files listed below are not available for public audit inspection at this time of the year. But you may still be able to request extracts (in a more heavily censored form) under freedom of information legislation.

Spreadsheet listings of council expenditure (general description only) in excess of £500
Listing of salaried posts (postholders unidentified) in excess of £50,000 P.A.
Details of salaried executives (postholders identified) in excess of £150,000 P.A.
Elected councillors' monthly expenses claims and receipts (councils in England)
General statements of financial accounts (councils in England)
Elected councillors' monthly expenses claims and receipts (police authorities in England)
General statements of financial accounts (police authorities in England)
Contracts with external agencies & suppliers etc (councils in England)
Contracts with external agencies & suppliers etc (police authorities in England)
File copies of invoices, receipts and bills (councils in England)
File copies of invoices, receipts and bills (police authorities in England)
Members' declarations of financial & personal interests (councils in England)
Members' declarations of financial & personal interests (police authorities in England)
Correspondence authorising contracts, terms & conditions (councils in England)
Correspondence authorising contracts, terms & conditions (police authorities in England)

Public Access to the Files
Dates during which the public are entitled to view the accounts change every year. Details are given below.

The Department for Communities and Local Government has a search engine to enable taxpayers and voters to locate details of all council expenditure above the £500 threshold, but this is available for England alone.

Click to the DCLG page here.

Details of
payments to council and police authority staff earning in excess of £50,000 per annum are available in the relevant authorities' annual statements of accounts.

All of the material, including detailed
contracts, invoices and bills, listed in the table above are available during the statutory public inspection period.

This takes place for
20 working days (England, Wales and Northern Ireland) between the end of the relevant local government financial year (beginning of April) and the completion of the annual audit process (usually end of September).


The 2011/2012 inspection period is...

 
t.b.c.
 
pending
 
open
 
closed

English local authorities are obliged by law to publicise inspection dates on the internet


Avon/Somerset PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 4 Jul-29 Jul 2011.
2009/10 inspection: 1 Jul-30 Jul 2010.
2008/09 inspection: 20 Jul-14 Aug 2009.
2007/08 inspection: 27 Jun-24 Jul 2008.

Bedfordshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 12 Aug-9 Sep 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 10 Aug-7 Sep 2009.
2007/08 inspection: 7 Jul-1 Aug 2008.

Cambridgeshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 11 Aug-7 Sep 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 10 Aug-7 Sep 2009.
2007/08 inspection: 4 Aug-1 Sep 2008.

Cheshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 8 Jul-4 Aug 2011.
2009/10 inspection: no info provided.
2008/09 inspection: No FOIA response.
2007/08 inspection: 4 Jul-1 Aug 2008.


Cleveland PA
Files available: 15 Jun-13 Jul 2012
Authority website info: YES
Newspaper notice: tbc
2010/11 inspection: 18 Jul-5 Aug 2011.
2009/10 inspection: 19 Jul-6 Aug 2010.

Warning: The advertised inspection periods for 2009/10 and again for 2010/11 did not comply with the legislation. The law requires the accounts to be open for inspection for 20 working days. ONB verdict: These dates should have been checked by the district auditor as well as by the authority. It is unclear why this police authority complied with the law in 2008 and 2009 but failed to do so in 2010 and 2011.

2008/09 inspection: 3 Jun-30 Jun 2009.
2007/08 inspection: 3 Jun-30 Jun 2008.

Cumbria PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: no info provided.
2009/10 inspection: no info provided.
2008/09 inspection: 2 Jul-29 Jul 2009.
2007/08 inspection: 2 Jul-29 Jul 2008.

Derbyshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 27 Jun-22 Jul 2011. (Warning: The authority failed to place an online notice of public rights to inspect accounts in tandem with a notice issued in the local media. The police authority placed the information online on 13/07/11, following ONB's enquiries. ONB verdict: This inspection period is illegal and should be re-scheduled or extended)
2009/10 inspection: no info provided.
2008/09 inspection: 23 Jul-19 Aug 2009.
2007/08 inspection: 31 Jul-28 Aug 2008.

Devon/Cornwall PA
Files available: 16 Jul-10 Aug 2012
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 18 Jul-12 Aug 2011
2009/10 inspection: 19 Jul-13 Aug 2010.
2008/09 inspection: 20 Jul-14 Aug 2009.
2007/08 inspection: 21 Jul-15 Aug 2008.

Dorset PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 4 Jul-29 Jul 2011.
2009/10 inspection: no info provided.
2008/09 inspection: No FOIA response.
2007/08 inspection: 30 Jun-25 Jul 2008.

Durham PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 18 Jul-12 Aug 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 6 Jul-31 Jul 2009.
2007/08 inspection: 7 Jul-4 Aug 2008.

Essex PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 25 Jul-19 Aug 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 27 Jul-21 Aug 2009.
2007/08 inspection: 14 Jul-8 Aug 2008.


Gloucestershire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 30 Jun-27 Jul 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 25 Jun-22 Jul 2009.
2007/08 inspection: 26 Jun-23 Jul 2008.

Hampshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 1 Jul-28 Jul 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 1 Jul-28 Jul 2009.
2007/08 inspection: 2 Jul-29 Jul 2008.

Hertfordshire PA
Files available: tbc
Authoriy website info: tbc
Newspaper notice: tbc
2010/11 inspection: 8 Aug-2 Sep 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 25 Aug-21 Sep 2009.
2007/08 inspection: 28 Aug-24 Sep 2008.

Humberside PA
Files available: tbc
Authoriy website info: tbc
Newspaper notice: tbc
2010/11 inspection: 18 Jul-12 Aug 2011. (Warning: The statutory notice was illegal because it incorrectly asserted that the right to inspect and copy accounts was restricted to 'electors'. This is contrary to section 15 of the statute and to case law, notably HTV West v Bristol City Council 2004. ONB verdict: This inspection period is void).
2009/10 inspection: no info provided.
2008/09 inspection: No FOIA response.
2007/08 inspection: 28 Jul-22 Aug 2008.

Kent PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 31 May-27 jun 2011.
2009/10 inspection: 14 Jun-9 Jul 2010.
2008/09 inspection: 3 Jun-2 Jul 2009.
2007/08 inspection: 27 May-23 Jun 2008.

Lancashire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 8 Aug-2 Sep 2011. (Warning: The original inspection period (4 Jul-29 Jul) was illegal because the authority failed to post a copy of the public rights online until 13 Jul (in response to ONB's enquiry). The authority re-scheduled the inspection on 22 Jul with online and local press notices).
2009/10 inspection: no info provided.
2008/09 inspection: No FOIA response.
2007/08 inspection: 7 Jul-1 Aug 2008.

Leicestershire PA
Files available: tbc
Authoritywebsite info: tbc
Newspaper notice: tbc
2010/11 inspection: no info provided.
2009/10 inspection: no info provided.
2008/09 inspection: 15 Jun-10 Jul 2009.
2007/08 inspection: 16 Jun-11 Jul 2008.


Lincolnshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 29 Jun-26 Jul 2011.
2009/10 inspection: 4 Aug-31 Aug 2010.
(Warning: This inspection period was invalid as it included a Bank Holiday Monday and was therefore one day short of the 20-working days prescribed by the legislation).
2008/09 inspection: 25 Jul-21 Aug 2009.
2007/08 inspection: 3 Jul-30 Jul 2008.

Norfolk PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 25 Jul-19 Aug 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 13 Jul-7 Aug 2009.
2007/08 inspection: 18 Jul-14 Aug 2008.


North Yorkshire PA
Files available: tbc
Authtority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 18 Jul-12 Aug 2011.
2009/10 inspection: 20 Jul-16 Aug 2010.
2008/09 inspection: 14 Jul-10 Aug 2009.
2007/08 inspection: 16 Jul-12 Aug 2008.

Northamptonshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: no info provided.
2009/10 inspection: no info provided.
2008/09 inspection: 8 Jun-6 Jul 2009.
2007/08 inspection: 30 Jun-17 Jul 2008.

Nottinghamshire PA
Files available: 31 May-29 Jun 2012
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 9 jun-6 Jul 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 27 Jul-12 Aug 2009.
2007/08 inspection: 28 Jul-22 Aug 2008.


Staffordshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 4 Jul-22 Jul 2011. (Warning: The advertised inspection period did not comply with the legislation. The law requires the accounts to be open for inspection for 20 working days. The public notice covered 15 working days. ONB verdict: The public notice was invalid and these inspection dates are void. The same applies for the inspection periods for the last three years, and Staffordshire PA is in breach of the statute).
2009/10 inspection: 5 Jul-23 Jul 2010.

2008/09 inspection: 1 Jul-22 Jul 2009.
2007/08 inspection: 30 Jun-21 Jul 2008.

Suffolk PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: no info provided.
2009/10 inspection: no info provided.
2008/09 inspection: 20 Jul-14 Aug 2009.
2007/08 inspection: 21 Jul-15 Aug 2008.

Surrey PA
Files available: 2 Jul-27 Jul 2012
Authority website info: YES
Newspaper notice: tbc
2010/11 inspection: 4 Jul-29 Jul 2011.
2009/10 inspection: no info provided.
2008/09 inspection: 6 Aug-3 Sep 2009.
2007/08 inspection: no info provided.

Sussex PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: no info provided.
2009/10 inspection: no info provided.
2008/09 inspection: 18 Jun-17 Jul 2009.
2007/08 inspection: 20 Jun-17 Jul 2008.

Thames Valley PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 4 Jul-1 Aug 2011. (Warning: The inspection period was illegal because the police authority failed to post an online notice of public rights to view the accounts on its website, until after the inspection period commenced).
2009/10 inspection: no info provided.
2008/09 inspection: 13 Jul-10 Aug 2009.
2007/08 inspection: 21 Jul-14 Aug 2008.

Warwickshire PA

Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 4 Jul-29 Jul 2011. (Warning: The public notice incorrectly claimed access to documents was restricted under the Data Protection Act. The High Court has already stated that redactive powers are governed by the Audit Commission Act and not by the DPA).
2009/10 inspection: no info provided.
2008/09 inspection: No FOIA response.
2007/08 inspection: no info provided
.


West Mercia PA
Files available: 22 May-20 Jun 2012
Authority website info: YES
Newspaper notice: tbc
2010/11 inspection: no info provided.
2009/10 inspection: 27 May-23 Jun 2010.
2008/09 inspection: 28 May-24 Jun 2009.
2007/08 inspection: 29 May-25 Jun 2008.

Wiltshire PA
Files available: tbc
Authority website info: tbc
Newspaper notice: tbc
2010/11 inspection: 4 Aug-1 Sep 2011.
2009/10 inspection: 3 Aug-31 Aug 2010.
2008/09 inspection: 20 Jul-14 Aug 2009.
2007/08 inspection: no info provided.

Intellectual Property Notice
This webpage is the intellectual property of Orchard News Bureau Ltd 2011. Every effort has been made to verify the information as correct at time of uploading to the website. Under the terms of Section 30 of the Copyright Design and Patents Act 1988, media companies wishing to reproduce any of the material for journalistic review purposes are hereby licensed to copy and reproduce the material from one category of authority listed, with due acknowledgement of the source. Any other reproduction or copying must be with the prior consent of Orchard News Bureau Ltd.


London & Regional Updates
The 2011/12 accounts will be open to public scrutiny in the summer. For additional information relating to unitary, metropolitan and shire counties etc. (copies of relevant notices and links to relevant websites), check the links below.

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